Good morning,

It looks like Witec (Oxford Instruments) will be able to help us clear this shipment. I really appreciate your efforts to assist.

Meanwhile their Deputy General Manager Matthias Kress (matthias.kress@oxinst.com) would like to attend the conference on Wednesday only. Could we arrange for credentials for him? I will cover any associated costs.

Gregg Senechal
LightMachinery Inc
gsenechal@lightmachinery.com

On Fri, Nov 21, 2025 at 12:19 PM Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> wrote:

Dear Gregg,

Unfortunately, neither EMBL nor MPL are able to act as importer of record or provide an EORI number for this purpose.

We are still checking with a couple of other contacts here, but at this point it may be difficult to arrange a German importer on such short notice. If we do receive a positive response, we will forward the details to you immediately.

Best regards,
Stephanie

On 21.11.25 14:52, Gregg Senechal wrote:
I appreciate the efforts. We are getting in touch with some German customers to see if they can assist.

Gregg Senechal
LightMachinery Inc
gsenechal@lightmachinery.com
On Fri, Nov 21, 2025, 8:50 a.m. Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> wrote:
Dear Gregg,

Thank you for letting us know.

We are on it: we have already contacted the purchasing departments of the institutions we are affiliated with, as well as other conference attendees who are based in Germany, to ask whether they can act as importer of record and provide an EORI number and a contact for the authorization document. We are currently awaiting their responses and will forward any positive reply and details to you as soon as we have them.

Please note that it is Friday afternoon here, so it may not be possible to arrange this in time, but we will do what we can.

Best regards,
Stephanie

On 21.11.25 14:03, Gregg Senechal wrote:

We have just learned that our plan to get our demo unit into Germany was based on some incorrect information and we will in fact need a German entity to be the importer of record.

We would very much appreciate your assistance with this. We will specifically need a German company or institution's EORI# and a contact who can sign a document authorizing the import. We will cover all costs.

Can you help us with this?

Gregg Senechal
LightMachinery Inc
gsenechal@lightmachinery.com

On Tue, Nov 4, 2025, 10:39 a.m. Gregg Senechal <gsenechal@lightmachinery.com> wrote:

Another update for you.

We have established a path to get our equipment into Germany without
the need for a domestic importer for record, so you can ignore that
request.

We will still need to confirm the shipping address with you.

Gregg Senechal
LightMachinery Inc
gsenechal@lightmachinery.com

On Mon, Nov 3, 2025 at 3:21 PM Gregg Senechal
<gsenechal@lightmachinery.com> wrote:
>
> Thank you. Please keep me posted.
>
> We expect to be ready to ship on Monday November 10th.
>
> I will need the shipping address. I'll also need details about the table we have (dimensions of the table). I assume there will be an electrical connection available in proximity to the table?
>
> Gregg Senechal
> LightMachinery Inc
> gsenechal@lightmachinery.com
>
>
>
>
> On Sun, Nov 2, 2025 at 2:59 PM Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> wrote:
>>
>> Dear Gregg,
>>
>> Thank you for clarifying the situation. At the moment, you’re the only sponsor who has raised the importer-of-record question. I’ll check with our purchasing department and administration regarding the appropriate procedure on our side, and I’ll get back to you as soon as I have their response.
>>
>> Best regards,
>>
>> Stephanie
>>
>>
>>
>> On 31.10.25 17:09, Gregg Senechal wrote:
>>
>> Thank you for this update.
>>
>> Our plans are beginning to firm up. We will be shipping a spectrometer to the event, but I think we need someone to act as the importer of record. LightMachinery does not have an EU presence and therefore we will need an organization (Max Planck Institute or similar) to act as the importer of record for customs purposes. I believe your other sponsors are from the EU, so they will not have this problem.
>>
>> Do you already have a plan for this, or do we need to coordinate with someone on this matter?
>>
>> Gregg Senechal
>> LightMachinery Inc
>> gsenechal@lightmachinery.com
>>
>>
>>
>>
>> On Fri, Oct 31, 2025 at 11:50 AM Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> wrote:
>>>
>>> Dear Gregg,
>>>
>>> First of all, thank you very much for supporting the 9th International BioBrillouin Conference 2025! We’re delighted to have you on board and look forward to welcoming you to Berlin soon.
>>> Below you’ll find key information regarding your sponsor space and logistics for the event. A detailed floor plan will follow in the next few days.
>>>
>>>
>>> 1. Event & Setup Schedule
>>>
>>> Access to the exhibition areas begins Monday, 24 November 2025 at 17:30.
>>> You can find the current conference program here.
>>>
>>>
>>> 2. Deliveries
>>>
>>> In case you need to ship material beforehand, please use the standard address of the Harnack House for any deliveries:
>>>
>>> Harnack-Haus Tagungsstätte der Max-Planck-Gesellschaft
>>> Attn: BioBrillouin Conference 2025 – Booking No. 10395
>>> Ihnestr. 16–20
>>> 14195 Berlin
>>> Germany
>>>
>>> Please ensure that all shipments are clearly labeled with the booking number 10395 so they can be allocated to our event.
>>> Deliveries should arrive shortly before the event, as storage space is very limited.
>>>
>>>
>>> 3. Exhibition desk setup
>>>
>>> Platinum and Gold Sponsors: two banquet desks (each 120 × 60 cm, height 75.5 cm) and four chairs.
>>> Silver Sponsors: one banquet desk and two chairs.
>>> The final arrangement will be coordinated by the Harnack House staff and communicated by me as soon as I receive this information.
>>> Power Supply: Each exhibition space will be equipped with an extension cord (three outlets), installed by the venue’s technical team.
>>> Backlit Walls & Displays: Backlit displays are permitted. However, as the building is a listed historic site, attaching materials to walls, doors, or columns is not allowed.
>>>
>>>
>>> 4. Connectivity
>>>
>>> Complimentary Wi-Fi is available throughout the venue:
>>> Network: HH-Guest
>>> Password: Curium.96
>>>
>>>
>>> 5. Locations
>>>
>>> Talks: Goethe Hall
>>> Sponsor exhibition, poster exhibition, and coffee breaks: Planck Lobby and Wintergarten Hall.
>>>
>>>
>>> To help us coordinate catering and logistics, could you please let us know how many representatives from your company will attend on site?
>>> We truly appreciate your partnership and contribution to this year's BioBrillouin Conference. Your support helps make this event possible, and we’re very much looking forward to an inspiring and successful meeting together.
>>>
>>> Warm regards,
>>> Stephanie
>>>
>>>
>>> On behalf of the Scientific Organizing Committee:
>>>
>>> Jochen Guck - Local Conference Chair (Max Planck Inst. for the Science of Light & MPZ für Physik und Medizin, Germany)
>>> Kareem Elsayad (Medical University of Vienna, Austria)
>>> Robert Prevedel (European Molecular Biology Laboratory - EMBL, Germany)
>>> Francesca Palombo (Exeter University, United Kingdom)
>>> Stephanie Möllmert (Max Planck Institute for the Science of Light, Germany)
>>> Michael Monaghan (Trinity College Dublin, Ireland)
>>> Thorsten Hamann (Norwegian University of Science and Technology, Norway)
>>>
>>>
>>>
>>>
>>> On 15.10.25 00:33, Kareem Elsayad via Soc25 wrote:
>>>
>>> Dear Gregg,
>>>
>>>
>>>
>>> Thanks for the good news!
>>>
>>>
>>>
>>> Could you send us the logo you would like us to put on the website & in program?
>>>
>>>
>>>
>>> Also, could you please provide the address we can issue the invoice to, including Tax number. We have put you down for the Platinum Sponsorship as requested (4k EUR). Anastasia Asvestopoulou (anastasia.asvestopoulou@meduniwien.ac.at) will then send you an invoice.
>>>
>>>
>>>
>>> The industry talk session is scheduled for the afternoon of Wednesday 26 Nov.,with your talk placed at 16:40-17:05.
>>>
>>> Note: there might still be slight changes to exact time if we encounter scheduling conflicts (which we will let you know of immediately), but we hope there won’t be.
>>>
>>>
>>>
>>> Stephanie will be able to provide you with information about the booth space/layout.
>>>
>>>
>>>
>>> Please do not hesitate to contact us with any questions, etc..
>>>
>>>
>>>
>>> All the best!
>>>
>>> -Kareem
>>>
>>>
>>>
>>> On behalf of the Scientific Organizing Committee:
>>>
>>> Jochen Guck - Local Conference Chair (Max Planck Inst. for the Science of Light & MPZ für Physik und Medizin, Germany)
>>>
>>> Kareem Elsayad (Medical University of Vienna, Austria)
>>>
>>> Robert Prevedel (European Molecular Biology Laboratory - EMBL, Germany)
>>>
>>> Francesca Palombo (Exeter University, United Kingdom)
>>>
>>> Stephanie Möllmert (Max Planck Institute for the Science of Light, Germany)
>>>
>>> Michael Monaghan (Trinity College Dublin, Ireland)
>>>
>>> Thorsten Hamann (Norwegian University of Science and Technology, Norway)
>>>
>>>
>>>
>>> Questions pertaining to the meeting should be addressed to: soc25@biobrillouin.org
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> From: Gregg Senechal via Soc25 <soc25@biobrillouin.org>
>>> Reply to: Gregg Senechal <gsenechal@lightmachinery.com>
>>> Date: Tuesday, 14. October 2025 at 17:55
>>> To: "Palombo, Francesca" <F.Palombo@exeter.ac.uk>, <soc25@biobrillouin.org>
>>> Subject: [EXTERN] [Soc25] Re: 9th International BioBrillouin Conference | November 2025
>>>
>>>
>>>
>>> Hello again.
>>>
>>>
>>>
>>> Looks like I forgot to reply.
>>>
>>>
>>>
>>> Please put us down for the top level sponsorship and send me the invoice. We'll send one scientist to present something. Details are all to be determined.
>>>
>>>
>>>
>>>
>>>
>>>
>>>
>>> Gregg Senechal
>>> LightMachinery Inc
>>> gsenechal@lightmachinery.com
>>>
>>>
>>>
>>> On Mon, Sep 29, 2025, 12:42 PM Palombo, Francesca <F.Palombo@exeter.ac.uk> wrote:
>>>
>>> Great, thanks Gregg.
>>>
>>>
>>>
>>> Kind regards,
>>>
>>> Francesca
>>>
>>>
>>>
>>>
>>>
>>> Prof. Francesca Palombo
>>> Professor of Biomedical Spectroscopy
>>> Head of Department of Physics & Astronomy
>>> Streatham Campus, University of Exeter, UK
>>>
>>>
>>>
>>>
>>>
>>> From: Gregg Senechal <gsenechal@lightmachinery.com>
>>> Sent: 29 September 2025 16:22
>>> To: Palombo, Francesca <F.Palombo@exeter.ac.uk>
>>> Cc: John Hunter <jhunter@lightmachinery.com>; soc25@biobrillouin.org
>>> Subject: Re: 9th International BioBrillouin Conference | November 2025
>>>
>>>
>>>
>>> CAUTION: This email originated from outside of the organisation. Do not click links or open attachments unless you recognise the sender and know the content is safe.
>>>
>>>
>>>
>>> Hello Francesca,
>>>
>>>
>>>
>>> I will let you know the extent to which we can participate this week.
>>>
>>>
>>>
>>> Gregg Senechal
>>> LightMachinery Inc
>>> gsenechal@lightmachinery.com
>>>
>>>
>>>
>>>
>>>
>>> On Mon, Sep 29, 2025 at 9:35 AM Palombo, Francesca <F.Palombo@exeter.ac.uk> wrote:
>>>
>>> Hi John, Gregg
>>>
>>>
>>>
>>> Is there any progress on this? It would be great having you at our annual conference in November. Please let me know.
>>>
>>>
>>>
>>> Many thanks,
>>>
>>> Francesca
>>>
>>>
>>>
>>>
>>>
>>> Prof. Francesca Palombo
>>> Professor of Biomedical Spectroscopy
>>> Head of Department of Physics & Astronomy
>>> Streatham Campus, University of Exeter, UK
>>> Physics Building, Stocker Road, EX4 4QL Exeter
>>> f.palombo@exeter.ac.uk
>>>
>>> +44 (0)1392 726612
>>>
>>> www.exeter.ac.uk
>>>
>>>
>>>
>>>
>>>
>>> From: John Hunter <jhunter@lightmachinery.com>
>>> Sent: 30 June 2025 19:05
>>> To: Palombo, Francesca <F.Palombo@exeter.ac.uk>
>>> Cc: soc25@biobrillouin.org; Gregg Senechal <gsenechal@lightmachinery.com>
>>> Subject: Re: 9th International BioBrillouin Conference | November 2025
>>>
>>>
>>>
>>> CAUTION: This email originated from outside of the organisation. Do not click links or open attachments unless you recognise the sender and know the content is safe.
>>>
>>>
>>>
>>> Hi Francesca,
>>>
>>>
>>>
>>> Thank you for your message. I have copied our Marketing Manager, Gregg Senechal, in this email. I am sure we will find a way to participate in the conference.
>>>
>>>
>>>
>>> John
>>>
>>>
>>>
>>> On Mon, Jun 30, 2025 at 12:23 PM Palombo, Francesca <F.Palombo@exeter.ac.uk> wrote:
>>>
>>> Dear John,
>>>
>>>
>>>
>>> Hope you’re doing well. We are organising the 9th BioBrillouin Conference in Berlin, which will take place at the conference venue of the Max Planck Society (Harnack House) on the 25-27 November 2025, and are seeking sponsorship from companies and learned societies.
>>>
>>>
>>>
>>> Attached you find our sponsorship packages - let me, Kareem or anyone else on the organization committee know if you have any further questions.
>>>
>>>
>>>
>>> Looking forward to hearing from you.
>>>
>>>
>>>
>>> Best regards,
>>>
>>> Francesca
>>>
>>>
>>>
>>> On behalf of the Scientific Organizing Committee:
>>>
>>> Jochen Guck (Max Planck Institute for the Science of Light & Max-Planck-Zentrum für Physik und Medizin, Germany)
>>>
>>> Kareem Elsayad (Medical University of Vienna, Austria)
>>>
>>> Robert Prevedel (European Molecular Biology Laboratory - EMBL, Germany)
>>>
>>> Francesca Palombo (Exeter University, United Kingdom)
>>>
>>> Stephanie Möllmert (Max Planck Institute for the Science of Light, Germany)
>>>
>>> Michael Monaghan (Trinity College Dublin, Ireland)
>>>
>>> Thorsten Hamann (Norwegian University of Science and Technology, Norway)
>>>
>>>
>>>
>>> PS. The event was originally planned to take place in Boston, USA, yet due to the current political climate has been moved to Europe on relatively short notice. The expected number of attendees from academia are between 50-100 and span all continents (except Antarctica).
>>>
>>>
>>>
>>>
>>>
>>> Prof. Francesca Palombo
>>> Professor of Biomedical Spectroscopy
>>> Director of Global Engagement
>>> Department of Physics & Astronomy
>>> University of Exeter
>>> www.exeter.ac.uk
>>> Physics Building, Stocker Road, EX4 4QL, Exeter, UK
>>> Website: https://physics-astronomy.exeter.ac.uk/people/fpalombo
>>> Phone: +44 (0)1392 726612
>>> Email: f.palombo@exeter.ac.uk
>>> X account: @profpalombo
>>>
>>> _______________________________________________ Soc25 mailing list -- soc25@biobrillouin.org To unsubscribe send an email to soc25-leave@biobrillouin.org
>>>
>>>
>>> _______________________________________________
>>> Soc25 mailing list -- soc25@biobrillouin.org
>>> To unsubscribe send an email to soc25-leave@biobrillouin.org
>>>
>>> --
>>> Dr. Stephanie Möllmert
>>> Research Group Leader
>>>
>>> Max-Planck-Zentrum für Physik und Medizin
>>> Cell Physics Division
>>> Kussmaulallee 2
>>> 91054 Erlangen
>>> Germany
>>>
>>> Max Planck Institute for the Science of Light
>>> Cell Physics Division
>>> Staudtstr. 2
>>> 91058 Erlangen
>>> Germany
>>>
>>> Phone: +49 (0) 9131 8284530
>>> Email: stephanie.moellmert@mpl.mpg.de
>>>
>>> Homepage: www.gucklab.com
>>
>> --
>> Dr. Stephanie Möllmert
>> Research Group Leader
>>
>> Max-Planck-Zentrum für Physik und Medizin
>> Cell Physics Division
>> Kussmaulallee 2
>> 91054 Erlangen
>> Germany
>>
>> Max Planck Institute for the Science of Light
>> Cell Physics Division
>> Staudtstr. 2
>> 91058 Erlangen
>> Germany
>>
>> Phone: +49 (0) 9131 8284530
>> Email: stephanie.moellmert@mpl.mpg.de
>>
>> Homepage: www.gucklab.com
-- 
Dr. Stephanie Möllmert
Research Group Leader

Max-Planck-Zentrum für Physik und Medizin
Cell Physics Division
Kussmaulallee 2
91054 Erlangen
Germany

Max Planck Institute for the Science of Light
Cell Physics Division
Staudtstr. 2
91058 Erlangen
Germany

Phone: +49 (0) 9131 8284530
Email: stephanie.moellmert@mpl.mpg.de

Homepage: www.gucklab.com
-- 
Dr. Stephanie Möllmert
Research Group Leader

Max-Planck-Zentrum für Physik und Medizin
Cell Physics Division
Kussmaulallee 2
91054 Erlangen
Germany

Max Planck Institute for the Science of Light
Cell Physics Division
Staudtstr. 2
91058 Erlangen
Germany

Phone: +49 (0) 9131 8284530
Email: stephanie.moellmert@mpl.mpg.de

Homepage: www.gucklab.com