Dear Gregg, First of all, thank you very much for supporting the 9th International BioBrillouin Conference 2025! We’re delighted to have you on board and look forward to welcoming you to Berlin soon. Below you’ll find key information regarding your sponsor space and logistics for the event. A detailed floor plan will follow in the next few days. _ _ _1. Event & Setup Schedule_ Access to the exhibition areas begins Monday, 24 November 2025 at 17:30. You can find the current conference program here <https://www.biobrillouin25.com/program>. _ _ _2. Deliveries_ In case you need to ship material beforehand, please use the standard address of the Harnack House for any deliveries: Harnack-Haus Tagungsstätte der Max-Planck-Gesellschaft Attn: BioBrillouin Conference 2025 – Booking No. 10395 Ihnestr. 16–20 14195 Berlin Germany Please ensure that all shipments are clearly labeled with the *booking number 10395* so they can be allocated to our event. Deliveries should arrive shortly before the event, as storage space is very limited. _ _ _3. Exhibition desk setup_ Platinum and Gold Sponsors: two banquet desks (each 120 × 60 cm, height 75.5 cm) and four chairs. Silver Sponsors: one banquet desk and two chairs. The final arrangement will be coordinated by the Harnack House staff and communicated by me as soon as I receive this information. Power Supply: Each exhibition space will be equipped with an extension cord (three outlets), installed by the venue’s technical team. Backlit Walls & Displays: Backlit displays are permitted. However, as the building is a listed historic site, attaching materials to walls, doors, or columns is not allowed. _4. Connectivity_ Complimentary Wi-Fi is available throughout the venue: Network: HH-Guest Password: Curium.96 _ _ _5. Locations_ Talks: Goethe Hall <https://www.harnackhaus-berlin.mpg.de/meetings/rooms/goethe-hall> Sponsor exhibition, poster exhibition, and coffee breaks: Planck Lobby <https://www.harnackhaus-berlin.mpg.de/tagungen/raeume/planck-lobby> and Wintergarten Hall <https://www.harnackhaus-berlin.mpg.de/4627638/wintergarten-hall>. To help us coordinate catering and logistics, could you please let us know how many representatives from your company will attend on site? We truly appreciate your partnership and contribution to this year's BioBrillouin Conference. Your support helps make this event possible, and we’re very much looking forward to an inspiring and successful meeting together. Warm regards, Stephanie On behalf of the Scientific Organizing Committee: Jochen Guck - Local Conference Chair (Max Planck Inst. for the Science of Light & MPZ für Physik und Medizin, Germany) Kareem Elsayad (Medical University of Vienna, Austria) Robert Prevedel (European Molecular Biology Laboratory - EMBL, Germany) Francesca Palombo (Exeter University, United Kingdom) Stephanie Möllmert (Max Planck Institute for the Science of Light, Germany) Michael Monaghan (Trinity College Dublin, Ireland) Thorsten Hamann (Norwegian University of Science and Technology, Norway) On 15.10.25 00:33, Kareem Elsayad via Soc25 wrote:
Dear Gregg,
Thanks for the good news!
Could you send us the logo you would like us to put on the website & in program?
Also, could you please provide the address we can issue the invoice to, including Tax number. We have put you down for the Platinum Sponsorship as requested (4k EUR). Anastasia Asvestopoulou (anastasia.asvestopoulou@meduniwien.ac.at) will then send you an invoice.
The industry talk session is scheduled for the afternoon of Wednesday 26 Nov.,with your talk placed at 16:40-17:05.
Note: there might still be slight changes to exact time if we encounter scheduling conflicts (which we will let you know of immediately), but we hope there won’t be.
Stephanie will be able to provide you with information about the booth space/layout.
Please do not hesitate to contact us with any questions, etc..
All the best!
-Kareem
On behalf of the Scientific Organizing Committee:
/J//ochen////Guck/- Local Conference Chair (Max Planck Inst.for the Science of Light &MPZfür Physik und Medizin, Germany)
/Kareem Elsayad/(Medical University of Vienna, Austria)
/Robert Prevedel/(European Molecular Biology Laboratory - EMBL, Germany)
/Francesca Palombo/(Exeter University, United Kingdom)
/Stephanie Möllmert/(Max Planck Institute for the Science of Light, Germany)
/Michael Monagha//n/(Trinity College Dublin, Ireland)
/Thorsten Hamann/(Norwegian University of Science and Technology, Norway)
Questions pertaining to the meeting should be addressed to:soc25@biobrillouin.org
*From: *Gregg Senechal via Soc25 <soc25@biobrillouin.org> *Reply to: *Gregg Senechal <gsenechal@lightmachinery.com> *Date: *Tuesday, 14. October 2025 at 17:55 *To: *"Palombo, Francesca" <F.Palombo@exeter.ac.uk>, <soc25@biobrillouin.org> *Subject: *[EXTERN] [Soc25] Re: 9th International BioBrillouin Conference | November 2025
Hello again.
Looks like I forgot to reply.
Please put us down for the top level sponsorship and send me the invoice. We'll send one scientist to present something. Details are all to be determined.
Gregg Senechal LightMachinery Inc gsenechal@lightmachinery.com
On Mon, Sep 29, 2025, 12:42 PM Palombo, Francesca <F.Palombo@exeter.ac.uk> wrote:
Great, thanks Gregg.
Kind regards,
Francesca
*Prof. Francesca Palombo* Professor of Biomedical Spectroscopy Head of Department of Physics & Astronomy Streatham Campus, University of Exeter, UK
*From:*Gregg Senechal <gsenechal@lightmachinery.com> *Sent:* 29 September 2025 16:22 *To:* Palombo, Francesca <F.Palombo@exeter.ac.uk> *Cc:* John Hunter <jhunter@lightmachinery.com>; soc25@biobrillouin.org *Subject:* Re: 9th International BioBrillouin Conference | November 2025
*CAUTION:*This email originated from outside of the organisation. Do not click links or open attachments unless you recognise the sender and know the content is safe.
Hello Francesca,
I will let you know the extent to which we can participate this week.
Gregg Senechal LightMachinery Inc gsenechal@lightmachinery.com
On Mon, Sep 29, 2025 at 9:35 AM Palombo, Francesca <F.Palombo@exeter.ac.uk> wrote:
Hi John, Gregg
Is there any progress on this? It would be great having you at our annual conference in November. Please let me know.
Many thanks,
Francesca
*Prof. Francesca Palombo* Professor of Biomedical Spectroscopy Head of Department of Physics & Astronomy Streatham Campus, University of Exeter, UK Physics Building, Stocker Road, EX4 4QL Exeter f.palombo@exeter.ac.uk
+44 (0)1392 726612
www.exeter.ac.uk <http://www.exeter.ac.uk/>
*From:*John Hunter <jhunter@lightmachinery.com> *Sent:* 30 June 2025 19:05 *To:* Palombo, Francesca <F.Palombo@exeter.ac.uk> *Cc:* soc25@biobrillouin.org; Gregg Senechal <gsenechal@lightmachinery.com> *Subject:* Re: 9th International BioBrillouin Conference | November 2025
*CAUTION:*This email originated from outside of the organisation. Do not click links or open attachments unless you recognise the sender and know the content is safe.
Hi Francesca,
Thank you for your message. I have copied our Marketing Manager, Gregg Senechal, in this email. I am sure we will find a way to participate in the conference.
John
On Mon, Jun 30, 2025 at 12:23 PM Palombo, Francesca <F.Palombo@exeter.ac.uk> wrote:
Dear John,
Hope you’re doing well. We are organising the 9th BioBrillouin Conference in Berlin, which will take place at the conference venue of the Max Planck Society (Harnack House <https://www.harnackhaus-berlin.mpg.de/en>) on the 25-27 November 2025, and are seeking sponsorship from companies and learned societies.
Attached you find our sponsorship packages - let me, Kareem or anyone else on the organization committee know if you have any further questions.
Looking forward to hearing from you.
Best regards,
Francesca
On behalf of the Scientific Organizing Committee:
/Jochen Guck (Max Planck Institute for the Science of Light & Max-Planck-Zentrum für Physik und Medizin, Germany)/
/Kareem Elsayad (Medical University of Vienna, Austria)/
/Robert Prevedel (European Molecular Biology Laboratory - EMBL, Germany)/
/Francesca Palombo (Exeter University, United Kingdom)/
/Stephanie Möllmert (Max Planck Institute for the Science of Light, Germany)/
/Michael Monaghan (Trinity College Dublin, Ireland)/
/Thorsten Hamann (Norwegian University of Science and Technology, Norway)/
PS. The event was originally planned to take place in Boston, USA, yet due to the current political climate has been moved to Europe on relatively short notice. The expected number of attendees from academia are between 50-100 and span all continents (except Antarctica).
*Prof. Francesca Palombo* Professor of Biomedical Spectroscopy Director of Global Engagement Department of Physics & Astronomy University of Exeter www.exeter.ac.uk <http://www.exeter.ac.uk/> Physics Building, Stocker Road, EX4 4QL, Exeter, UK Website: _https://physics-astronomy.exeter.ac.uk/people/fpalombo <https://physics-astronomy.exeter.ac.uk/people/profile/index.php?web_id=fp246>_ Phone: +44 (0)1392 726612 Email: f.palombo@exeter.ac.uk X account: @profpalombo <https://x.com/profpalombo>
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-- Dr. Stephanie Möllmert Research Group Leader Max-Planck-Zentrum für Physik und Medizin Cell Physics Division Kussmaulallee 2 91054 Erlangen Germany Max Planck Institute for the Science of Light Cell Physics Division Staudtstr. 2 91058 Erlangen Germany Phone: +49 (0) 9131 8284530 Email:stephanie.moellmert@mpl.mpg.de Homepage:www.gucklab.com