Dear Kareem,
Could you kindly also send us a dedicated offer for the corresponding amount to IIT?
Find below the address for the offer:
IIT - CLNS@Sapienza
Viale Regina Elena, 291
I-00161 ROMA RM
For the invoice, please use the following address:
Fondazione Istituto Italiano Tecnologia
Via Morego 30
I-16163 GENOVA GE
Thanks in advance,
Laura
ISTITUTO ITALIANO DI TECNOLOGIA
Nanotechnologies for Neurosciences
Laura Latini
Project Manager
laura.latini@iit.it
https://www.iit.it
https://twitter.com/IITalk
https://www.facebook.com/IITalk
Viale Regina Elena 291, 00161 Roma
t: +39 06 492 551 97
From: Laura Latini
Sent: Friday, October 10, 2025 1:21 PM
To: 'cutulle@crestoptics.com' <cutulle@crestoptics.com>; 'Kareem Elsayad' <kareem.elsayad@meduniwien.ac.at>
Cc: Giancarlo Ruocco <Giancarlo.Ruocco@iit.it>; pomarico <pomarico@crestoptics.com>; 'Kareem Elsayad via Soc25' <soc25@biobrillouin.org>; 'Luca Clario' <clario@crestoptics.com>; Andrea D'Aiello <Andrea.Daiello@iit.it>; AmministrazioneCLNS <AmministrazioneCLNS@iit.it>
Subject: RE: [EXTERN] Re: 9th International BioBrillouin Conference | November 2025 - floor plan, sponsor info
Dear Erica and Kareem,
I'm copying in our administration so they can follow the payment and invoicing process.
Best,
Laura
ISTITUTO ITALIANO DI TECNOLOGIA
Nanotechnologies for Neurosciences
Laura Latini
Project Manager
laura.latini@iit.it
https://www.iit.it
https://twitter.com/IITalk
https://www.facebook.com/IITalk
Viale Regina Elena 291, 00161 Roma
t: +39 06 492 551 97
From:
cutulle@crestoptics.com <cutulle@crestoptics.com>
Sent: Thursday, October 9, 2025 4:54 PM
To: 'Kareem Elsayad' <kareem.elsayad@meduniwien.ac.at>;
Laura Latini <laura.latini@iit.it>
Cc: Giancarlo Ruocco <Giancarlo.Ruocco@iit.it>; pomarico <pomarico@crestoptics.com>;
'Kareem Elsayad via Soc25' <soc25@biobrillouin.org>; 'Luca Clario' <clario@crestoptics.com>
Subject: R: [EXTERN] Re: 9th International BioBrillouin Conference | November 2025 - floor plan, sponsor info
Dear Kareem,
thanks again for your patience. We’re now ready to confirm the subscription and process the payment.
I kindly ask you to split the total amount as it follows:
1 invoice of € 1500 addressed to
CrestOptics SpA
Via di Torre Rossa 66
00165 – Rome
IT10490851002
Please be sure to include this code in the invoice: HORIZON-EIC-2022-PATHFINDEROPEN-01-01 101098989
1invoice of €1500 addressed to
ISTITUTO ITALIANO DI TECNOLOGIA
@Laura Latini
I kindly ask you to provide the detailed information for receiving the invoice properly.
If you need further information do not hesitate to ask.
Kind regards,
Erica
|
Erica Cutullè Corporate Communication & Office Manager |
|
Phone+39 06 61660508 Websitewww.crestoptics.com AddressVia di Torre Rossa 66, 00165 Rome, Italy |
CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law.
Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it.
Da: Luca Clario <clario@crestoptics.com>
Inviato: mercoledì 8 ottobre 2025 14:17
A: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at>
Cc: Giancarlo Ruocco <Giancarlo.Ruocco@iit.it>;
Laura Latini <laura.latini@iit.it>; Erica Cutullè <cutulle@crestoptics.com>;
erica pomarico <pomarico@crestoptics.com>; Kareem
Elsayad via Soc25 <soc25@biobrillouin.org>
Oggetto: Re: [EXTERN] Re: 9th International BioBrillouin Conference | November 2025 - floor plan, sponsor info
Dear Kareem,
We appreciate the kind offer we should be able to confirm within tomorrow thanks for your patience.
Luca
CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law.
Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it. |
Il giorno ven 3 ott 2025 alle ore 01:15 Kareem Elsayad <kareem.elsayad@meduniwien.ac.at> ha scritto:
Dear Luca,
I discussed with committee, and it was agreed that for an additional fee of 1k EUR we can give you full passes for 2 more delegates and an industry talk. Would this be acceptable?
If this is acceptable (and you would like to financially wrap up this week), you can already transfer (the amount for the silver sponsorship is 2k EUR + 1k EUR for extra delegates/presentation = 3k EUR) to the following account:
Purpose: KO61100002 Silver Sponsor and extra delegates IVBM4PAP
Account Holder: Medical University of Vienna
IBAN-Code: AT362011140410070700
BIC-Code: GIBAATWW
BLZ: 20111
Bank Name: ERSTE BANK
Address: Am Belvedere 1, 1100 Vienna, Austria
UID-Nr.: ATU57469858
Please be sure to include the number “KO61100002”, ideally followed by “Silver Sponsor and extra delegates IVBM4PAP” in purpose field. The university has a million accounts and this will make sure it goes to the correct project account for this meeting, whereas the latter will make it easier for us to identify that it is coming from you.
If you require an official invoice and/or receipt please let me know (with any specific information you require mentioned on it), and I will arrange for our admin to generate for you.
All the best,
Kareem
From: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at>
Date: Thursday, 2. October 2025 at 10:04
To: Luca Clario <clario@crestoptics.com>, Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de>
Cc: Giancarlo Ruocco <Giancarlo.Ruocco@iit.it>, Laura Latini <laura.latini@iit.it>, Erica Cutullè <cutulle@crestoptics.com>, erica pomarico <pomarico@crestoptics.com>
Subject: Re: [EXTERN] Re: 9th International BioBrillouin Conference | November 2025 - floor plan, sponsor info
Dear Luca,
Sorry for delayed reply.
For just the two extra badges we would generally recommend that they register as normal attendees. The reason being that rental of venue, food (lunch/dinner – provided free at conference as part of package) etc. which is not so cheap is paid by us on a per head basis, and our finances are calculated accordingly. So while we personally don’t have issue with letting two extra people in, this affects our total cost.
Regarding also having additional industry talk that is not included in the chosen sponsorship package, I will need to quickly clear this with committee as also need to make sure other sponsors who e.g. chose platinum sponsorship do not feel short-changed. I am sure we can find some arrangement. I will get back to you latest tomorrow morn.
All the best,
Kareem
From: Luca Clario <clario@crestoptics.com>
Date: Thursday, 2. October 2025 at 09:29
To: Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de>
Cc: kareem Elsayad <kareem.elsayad@meduniwien.ac.at>, Giancarlo Ruocco <Giancarlo.Ruocco@iit.it>, Laura Latini <laura.latini@iit.it>, Erica Cutullè <cutulle@crestoptics.com>, erica pomarico <pomarico@crestoptics.com>
Subject: [EXTERN] Re: 9th International BioBrillouin Conference | November 2025 - floor plan, sponsor info
Dear Stephanie and Kareem,
Can we sponsor an industry talk two and include these two extra company badges?
Sorry for insisting on the point but we would like to define the conference budget within this week.
I am also available for a short meeting today or tomorrow at your convenience
All the best
Luca
Luca Clario
Marketing Director
Mobile+39 331 757 4301
Websitewww.crestoptics.com
AddressVia di Torre Rossa 66, 00165 Rome, Italy
Errore. Il nome file non è specificato.
CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it.
Il giorno mar 30 set 2025 alle ore 16:31 Luca Clario <clario@crestoptics.com> ha scritto:
Dear Stephanie,
1. great I sent the new logo but I also attached it here
2. two extra exhibitor passes indeed
3. we are discussing with Kareem this point
Thanks
LC
Luca Clario
Marketing Director
Mobile+39 331 757 4301
Websitewww.crestoptics.com
AddressVia di Torre Rossa 66, 00165 Rome, Italy
Errore. Il nome file non è specificato.
CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it.
Il giorno lun 29 set 2025 alle ore 11:55 Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> ha scritto:
Dear Luca,
Thanks for your patience, and for the detailed note.
1. Participation/Branding
Yes—participating under the IVBM4PAP (EU project) identity and updating the booth visuals accordingly is no problem. If you would like the website and program to reflect IVBM4PAP instead of CrestOptics, please confirm and share the logo, and we’ll implement the change.
2. Badges & Logistics
On badges: could you please clarify if you mean additional exhibitor passes or standard participant registrations?
3. Invoice & Sponsorship
I’ve cc’d Kareem, who can advise on splitting the participation invoice with IIT and outline the available sponsorship packages (travel grants, fee waivers, poster prizes, coffee break, lanyards, etc.).
Best wishes,
Stephanie
On 29.09.25 11:37, Luca Clario wrote:
Dear Stephanie,
could you please help regarding this points? We would like to finalize the organization for the conference within this week
Luca
Luca Clario
Marketing Director
Mobile+39 331 757 4301
Websitewww.crestoptics.com
AddressVia di Torre Rossa 66, 00165 Rome, Italy
Errore. Il nome file non è specificato.
CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it.
Il giorno mer 17 set 2025 alle ore 18:22 Luca Clario <clario@crestoptics.com> ha scritto:
Hello Stephanie,
I hope you’re well. Following up on our plans for BioBrillouin Berlin (November):
- We already have one project booth and two badges confirmed from the previous arrangement.
- We would like to participate under the IVBM4PAP (EU Project) identity rather than CrestOptics, sharing sponsor package with IIT, and update the booth branding accordingly.
Could you please confirm the following and advise on next steps?
- Project booth branding
- Is it okay to switch all booth visuals to IVBM4PAP (EU project logo/acknowledgments)?
- Can we split the participation invoice with the IIT?
- Badges & logistics
- Can we add additional badges?
- Sponsorship opportunities for young researchers
- Which sponsorship packages are still available (travel grants, fee waivers, poster prizes, coffee break, lanyards, etc.)?
If helpful, I’m happy to jump on a quick call this week to finalize. Thank you!
Luca Clario
Marketing Director
Mobile+39 331 757 4301
Websitewww.crestoptics.com
AddressVia di Torre Rossa 66, 00165 Rome, Italy
Errore. Il nome file non è specificato.
CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it.
Il giorno lun 11 ago 2025 alle ore 22:03 Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> ha scritto:
Dear Kareem, Dear Luca,
Thank you, Luca, and Crest Optics for supporting the BioBrillouin Conference. We’re very happy to have you involved and look forward to seeing you in Berlin.
The Harnack House has reserved the Goethe Hall (https://www.harnackhaus-berlin.mpg.de/meetings/rooms/goethe-hall) and the Planck Lobby (https://www.harnackhaus-berlin.mpg.de/meetings/rooms/planck-lobby) for our event. The Goethe Hall will host the conference talks, while the Planck Lobby will serve as the main gathering space for coffee breaks and as the exhibition area for sponsor desks. The Harnack House will provide desks, chairs, and power sockets in that area.
Could you please let me know if you will require space for an (illuminated) backdrop or any similar installations? If so, I’ll coordinate these details with the Harnack House in advance.
All the best,
Stephanie
On 08.08.25 13:11, Stephanie Möllmert via Soc25 wrote:
Hi Kareem,
Yes, of course. I reached out to the Harnack House to request a rough floor plan and any relevant sponsor information.
The contact person there is currently on vacation but will be back on Monday. I’ll get in touch with her as soon as possible next week and follow up with you shortly after.
All the best,
Stephanie
Am 06.08.2025 um 22:37 schrieb Kareem Elsayad via Soc25 <soc25@biobrillouin.org>:
Dear Stephanie, Jochen,
Would it be possible to obtain floor plan and put together some brief sponsor info/instructions (could be just inline email info) --see request from CREST Optics below.
All the best,
Kareem
From: Luca Clario <clario@crestoptics.com>
Date: Wednesday, 6. August 2025 at 15:33
To: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at>
Cc: Robert Prevedel <prevedel@embl.de>, "<SOC25@biobrillouin.org>" <SOC25@biobrillouin.org>, Sonia Montanari <montanari@crestoptics.com>, Francesco Bacchi <bacchi@crestoptics.com>
Subject: Re: [Soc25] [EXTERN] 8th International BioBrillouin Conference | November 2025
Dear Kareem,
We are glad to attend the event as a silver sponsor thanks. Would be great having a floorplan and sponsor manual to start to organize the participation.
All the best
Luca
Luca Clario
Marketing Director
Mobile+39 331 757 4301
Websitewww.crestoptics.com
AddressVia di Torre Rossa 66, 00165 Rome, Italy
Error! Filename not specified.
CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it.
Il giorno lun 4 ago 2025 alle ore 23:50 Kareem Elsayad <kareem.elsayad@meduniwien.ac.at> ha scritto:
Dear Luca,
Hope summer is going well. I just quickly wanted to check if there are any updates on whether you will be going for one of the sponsorship packages, as we plan to open website for submissions in next few days?
All the best,
Kareem
From: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at>
Date: Wednesday, 16. July 2025 at 23:49
To: Luca Clario <clario@crestoptics.com>
Cc: Robert Prevedel <prevedel@embl.de>, "<SOC25@biobrillouin.org>" <SOC25@biobrillouin.org>, Sonia Montanari <montanari@crestoptics.com>, Francesco Bacchi <bacchi@crestoptics.com>
Subject: Re: [Soc25] [EXTERN] 8th International BioBrillouin Conference | November 2025
Dear Luca,
Ofcourse! See attached.
Yes Platinum, Gold and Silver all come with desk & chairs (viz. Booth) – see PDF. Platinum & Gold come with large one, Silver with standard size.
All the best,
Kareem
From: Luca Clario <clario@crestoptics.com>
Date: Wednesday, 16. July 2025 at 17:12
To: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at>
Cc: Robert Prevedel <prevedel@embl.de>, "<SOC25@biobrillouin.org>" <SOC25@biobrillouin.org>, Sonia Montanari <montanari@crestoptics.com>, Francesco Bacchi <bacchi@crestoptics.com>
Subject: Re: [Soc25] [EXTERN] 8th International BioBrillouin Conference | November 2025
Dear Kareem,
Can we receive the sponsorship package offer? Is there a possibility for a booth?
Thank you
Luca Clario
Marketing Director
Mobile+39 331 757 4301
Websitewww.crestoptics.com
AddressVia di Torre Rossa 66, 00165 Rome, Italy
Error! Filename not specified.
CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it.
Il giorno lun 30 giu 2025 alle ore 18:57 Kareem Elsayad <kareem.elsayad@meduniwien.ac.at> ha scritto:
Hi Luca,
Indeed, I will be there tomorrow and after tomorrow.
That would be great, I should arrive late morning (assuming no delays), and will try to drop by then!
All the best,
Kareem
From: Luca Clario <clario@crestoptics.com>
Date: Monday, 30. June 2025 at 17:37
To: Robert Prevedel <prevedel@embl.de>
Cc: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at>, "<SOC25@biobrillouin.org>" <SOC25@biobrillouin.org>, Sonia Montanari <montanari@crestoptics.com>, Francesco Bacchi <bacchi@crestoptics.com>
Subject: Re: [Soc25] [EXTERN] 8th International BioBrillouin Conference | November 2025
Hi all,
We are at Ebsa in Rome sponsoring the event, @Kareem Elsayad if you have time we can talk tomorrow morning about this? Booth N16
Robert are you also attending the event?
Thanks
Luca Clario
Marketing Director
Mobile+39 331 757 4301
Websitewww.crestoptics.com
AddressVia di Torre Rossa 66, 00165 Rome, Italy
Error! Filename not specified.
CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it.
Il lun 30 giu 2025, 16:05 Francesco Bacchi <bacchi@crestoptics.com> ha scritto:
Dear Robert,
thanks for the sponsorship program, we will consider the options internally and let you know soon.
Best,
Francesco
Francesco Bacchi
Business Development Manager EMEA
Phone +39 334 702 4685
Website www.crestoptics.com
CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected
by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any
misdelivered email and therefore destroy it.
Da: Robert Prevedel <prevedel@embl.de>
Inviato: lunedì 30 giugno 2025 10:35
A: Francesco Bacchi <bacchi@crestoptics.com>
Cc: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at>; <SOC25@biobrillouin.org> <SOC25@BioBrillouin.org>; Sonia Montanari <montanari@crestoptics.com>; Luca Clario <clario@crestoptics.com>
Oggetto: Re: [Soc25] [EXTERN] 8th International BioBrillouin Conference | November 2025
Dear Francesco,
hope you’re doing well. Great to hear you’re interested in supporting our 9th BioBrillouin Conference in Berlin, which will take place at the conference venue of the Max Planck Society (Harnack House) on the 25-27 November 2025.
Attached you find our sponsorship packages - let me, Kareem or anyone else on the organization committee know if you have any further questions.
Looking forward to hearing from you.
Best wishes,
Robert
On behalf of the Scientific Organizing Committee:
Jochen Guck (Max Planck Institute for the Science of Light & Max-Planck-Zentrum für Physik und Medizin, Germany)
Kareem Elsayad (Medical University of Vienna, Austria)
Robert Prevedel (European Molecular Biology Laboratory - EMBL, Germany)
Francesca Palombo (Exeter University, United Kingdom)
Stephanie Möllmert (Max Planck Institute for the Science of Light, Germany)
Michael Monaghan (Trinity College Dublin, Ireland)
Thorsten Hamann (Norwegian University of Science and Technology, Norway)
PS. The event was originally planned to take place in Boston, USA, yet due to the current political climate has been moved to Europe on relatively short notice. The expected number of attendees from academia are between 50-100 and span all continents (except Antarctica).
--
Dr. Robert Prevedel
Group Leader
Cell Biology and Biophysics Unit
European Molecular Biology Laboratory
Phone: +49 6221 387-8722
Email: robert.prevedel@embl.de
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_______________________________________________Soc25 mailing list -- soc25@biobrillouin.orgTo unsubscribe send an email to soc25-leave@biobrillouin.org--Dr. Stephanie MöllmertResearch Group LeaderMax-Planck-Zentrum für Physik und MedizinCell Physics DivisionKussmaulallee 291054 ErlangenGermanyMax Planck Institute for the Science of LightCell Physics DivisionStaudtstr. 291058 ErlangenGermanyPhone: +49 (0) 9131 8284530Email: stephanie.moellmert@mpl.mpg.de--Dr. Stephanie MöllmertResearch Group LeaderMax-Planck-Zentrum für Physik und MedizinCell Physics DivisionKussmaulallee 291054 ErlangenGermanyMax Planck Institute for the Science of LightCell Physics DivisionStaudtstr. 291058 ErlangenGermanyPhone: +49 (0) 9131 8284530Email: stephanie.moellmert@mpl.mpg.de