Dear Laura, many thanks for your note and for your patience. I’m still awaiting the final floor plan and will share it with you as soon as it’s available. Regarding accommodation, we don’t have special rates or discounts in place. The hotels on the conference website were selected for their proximity to the venue and competitive pricing. Best regards, Stephanie On 20.10.25 17:44, Laura Martínez Vidal wrote:
Dear Stephanie,
I wanted to kindly follow up with my previous mail: are there any kind of special rates or discounts available when booking at the hotels suggested on the conference website?
Thank you and best regards, Laura ------------------------------------------------------------------------ *From:* Laura Martínez Vidal <laura@spectophotonics.com> *Sent:* Thursday, October 9, 2025 4:40 PM *To:* Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> *Cc:* soc25@biobrillouin.org <soc25@biobrillouin.org> *Subject:* Re: BioBrillouin - platinum sponsor desk Dear Stephanie, Thank you very much for the update and for checking on the additional details. Please keep us informed once you receive further information about the booth layout or floor plan. I also wanted to ask about accommodation — perhaps this is not within your area, but do you know if there are any special rates or discounts available when booking at the hotels suggested on the conference website? Thank you again for your help. Best regards, Laura
------------------------------------------------------------------------ *From:* Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> *Sent:* Friday, October 3, 2025 7:43 PM *To:* Laura Martínez Vidal <laura@spectophotonics.com> *Cc:* soc25@biobrillouin.org <soc25@biobrillouin.org> *Subject:* Re: BioBrillouin - platinum sponsor desk Dear Laura,
Yes, the overall height of the lobby is 4.76 m. At the moment, I unfortunately do not have information on the exact square meters that will be assigned to your booth. The staff at the Harnack House have assured us that booth sizes will be allocated according to the sponsor package, but they also need to comply with fire safety regulations. For this reason, the precise booth dimensions, position, and distances to neighboring stands will likely only be confirmed shortly before the event.
I myself have not yet seen the lobby in person, but I will inquire whether it is possible to receive recent photos and, if available, a floor plan showing the planned booth arrangement.
Thank you very much for your patience. I will keep you updated as soon as I have more concrete details.
Best wishes,
Stephanie
On 03.10.25 12:51, Laura Martínez Vidal wrote:
Dear Stephanie,
Thank you very much for sharing all the detailed information.
I just would like to verify:
* Is the height of the hall 4.76m? * How much square meters will be have available (including the desks)? * Could we have the exact dimensions of our stand (including back-wall)? * Do you have any photos of the hall that could be shared for more clarity? * In the plank lobby pdf you shared, could you maybe let us know the position and dimension?
Thank you very much, Laura ------------------------------------------------------------------------ *From:* Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> <mailto:stephanie.moellmert@mpl.mpg.de> *Sent:* Friday, September 19, 2025 11:43 AM *To:* Laura Martínez Vidal <laura@spectophotonics.com> <mailto:laura@spectophotonics.com> *Cc:* soc25@biobrillouin.org <mailto:soc25@biobrillouin.org> <soc25@biobrillouin.org> <mailto:soc25@biobrillouin.org> *Subject:* Re: BioBrillouin - platinum sponsor desk
Dear Laura,
Thank you for your follow-up. I am pleased to share the details regarding the sponsor exhibition setup at the Harnack House:
_Desk & Seating:_
Each individual banquet desk measures 120 cm × 60 cm (height 75.5 cm). As a Platinum sponsor, you will receive two banquet desks (combined as one large desk) and four chairs.
_Power Supply_:
Each booth will be provided with an extension cord (three outlets). The sockets will be installed by the venue’s technical staff.
_Screens_:
Screens are not provided at sponsor booths. However, there are monitors in the lobby and outside the rooms where images or logos from all sponsors will be displayed. Additional equipment may be rented via the venue’s media team (awaiting response).
_ _
_Backlit Walls & Structures:_
Backlit walls are permitted. Displays can be positioned at the columns. The Planck Lobby (where we currently plan the sponsor exhibition; floor plan attached) can also accommodate up to 10 pinboards to be shared among all sponsors. As the building is a listed historic site, attaching materials to walls, doors, or columns is not permitted. Pinboards: inner display area 116.5 × 144 cm; overall height 196 cm; overall width 126.5 cm; base width 63 cm.
_ _
_Connectivity:_
Complimentary Wi-Fi is available (Network: /HH-Guest/, Password: /Curium.96/).
_ _
_Logistics:_
Small deliveries can be made via the main or side entrance, depending on size. Exact delivery and pick-up times, along with details of items, will need to be confirmed in advance. I am currently negotiating a suitable delivery window with the venue; it may be possible to deliver the evening before. Please note that on-site storage is not available; items must either be taken back or stored on the parking lot.
_Locations:_
The talks and scientific program will take place in the Goethe Hall (https://www.harnackhaus-berlin.mpg.de/meetings/rooms/goethe-hall <https://www.harnackhaus-berlin.mpg.de/meetings/rooms/goethe-hall>), the Poster exhibition is planned in the Meitner Hall (https://www.harnackhaus-berlin.mpg.de/meetings/rooms/meitner-hall <https://www.harnackhaus-berlin.mpg.de/meetings/rooms/meitner-hall>), and the Sponsor exhibition is currently planned in the Planck Lobby (https://www.harnackhaus-berlin.mpg.de/meetings/rooms/planck-lobby <https://www.harnackhaus-berlin.mpg.de/meetings/rooms/planck-lobby>).
I hope this gives you a clear overview of what is possible. Please do not hesitate to reach out if you have any questions.
Best regards, Stephanie
On 19.09.25 10:22, Laura Martínez Vidal wrote:
Dear Stephanie, I hope this message finds you well. I just wanted to kindly follow up regarding the exhibition desk specifications at the Harnack House (dimensions, permitted materials, and availability of a screen/monitor). Do you happen to have any updates from the venue? Thank you very much for your help. Best regards, Laura
------------------------------------------------------------------------ *From:* Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> <mailto:stephanie.moellmert@mpl.mpg.de> *Sent:* Tuesday, September 9, 2025 7:04 PM *To:* Laura Martínez Vidal <laura@spectophotonics.com> <mailto:laura@spectophotonics.com> *Subject:* Re: BioBrillouin - platinum sponsor desk
Dear Laura,
Thank you for your message. We’re currently confirming these points with the Harnack House—desk/booth dimensions and surrounding clearance, what’s permitted for posters/other materials, and the availability of a screen/monitor. I’ll get back to you with the venue’s specifications as soon as I have them.
Best regards, Stephanie
On 09.09.25 15:43, Laura Martínez Vidal wrote:
Dear Stephanie, I hope this message finds you well. In preparation for the BioBrillouin Conference, I would like to kindly request more details regarding the exhibition desk for Platinum Sponsors. In particular, could you please share more information about the desk/booth size, available space around it, and whether it is possible to display posters or other materials? Would you also provide any screen or monitor? Thank you very much for your support and guidance. Best regards, Laura
*Laura **Martínez** Vidal* * * *Specto Srl* Via Giulio e Corrado Venini 18 | 20127 Milan, Italy E: laura@spectophotonics.com <http://www.spectophotonics.com/> W: www.spectophotonics.com <http://www.spectophotonics.com/> PBefore printing, think about the environment /The content of this email is confidential and intended for the recipient specified in message only. It is strictly forbidden to share any part of this message with any third party, without a written consent of the sender. If you received this message by mistake, please reply to this message and follow with its deletion, so that we can ensure such a mistake does not occur in the future./
-- Dr. Stephanie Möllmert Research Group Leader
Max-Planck-Zentrum für Physik und Medizin Cell Physics Division Kussmaulallee 2 91054 Erlangen Germany
Max Planck Institute for the Science of Light Cell Physics Division Staudtstr. 2 91058 Erlangen Germany
Phone: +49 (0) 9131 8284530 Email:stephanie.moellmert@mpl.mpg.de <mailto:stephanie.moellmert@mpl.mpg.de>
Homepage:www.gucklab.com <http://www.gucklab.com> -- Dr. Stephanie Möllmert Research Group Leader
Max-Planck-Zentrum für Physik und Medizin Cell Physics Division Kussmaulallee 2 91054 Erlangen Germany
Max Planck Institute for the Science of Light Cell Physics Division Staudtstr. 2 91058 Erlangen Germany
Phone: +49 (0) 9131 8284530 Email:stephanie.moellmert@mpl.mpg.de <mailto:stephanie.moellmert@mpl.mpg.de>
Homepage:www.gucklab.com <http://www.gucklab.com> -- Dr. Stephanie Möllmert Research Group Leader
Max-Planck-Zentrum für Physik und Medizin Cell Physics Division Kussmaulallee 2 91054 Erlangen Germany
Max Planck Institute for the Science of Light Cell Physics Division Staudtstr. 2 91058 Erlangen Germany
Phone: +49 (0) 9131 8284530 Email:stephanie.moellmert@mpl.mpg.de <mailto:stephanie.moellmert@mpl.mpg.de>
Homepage:www.gucklab.com <http://www.gucklab.com>
-- Dr. Stephanie Möllmert Research Group Leader Max-Planck-Zentrum für Physik und Medizin Cell Physics Division Kussmaulallee 2 91054 Erlangen Germany Max Planck Institute for the Science of Light Cell Physics Division Staudtstr. 2 91058 Erlangen Germany Phone: +49 (0) 9131 8284530 Email:stephanie.moellmert@mpl.mpg.de Homepage:www.gucklab.com
