Hi guys, Just quickly need to give an answer here to CREST Optics (see below). Was thinking maybe for an extra 1K they can get in two extra delegates and have a talk. Am ofcourse open to any other suggestions. If I don’t hear from you by end of today I will assume this is ok and propose this to them. All the best, Kareem From: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at> Date: Thursday, 2. October 2025 at 10:04 To: Luca Clario <clario@crestoptics.com>, Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> Cc: Giancarlo Ruocco <Giancarlo.Ruocco@iit.it>, Laura Latini <laura.latini@iit.it>, Erica Cutullè <cutulle@crestoptics.com>, erica pomarico <pomarico@crestoptics.com> Subject: Re: [EXTERN] Re: 9th International BioBrillouin Conference | November 2025 - floor plan, sponsor info Dear Luca, Sorry for delayed reply. For just the two extra badges we would generally recommend that they register as normal attendees. The reason being that rental of venue, food (lunch/dinner – provided free at conference as part of package) etc. which is not so cheap is paid by us on a per head basis, and our finances are calculated accordingly. So while we personally don’t have issue with letting two extra people in, this affects our total cost. Regarding also having additional industry talk that is not included in the chosen sponsorship package, I will need to quickly clear this with committee as also need to make sure other sponsors who e.g. chose platinum sponsorship do not feel short-changed. I am sure we can find some arrangement. I will get back to you latest tomorrow morn. All the best, Kareem From: Luca Clario <clario@crestoptics.com> Date: Thursday, 2. October 2025 at 09:29 To: Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> Cc: kareem Elsayad <kareem.elsayad@meduniwien.ac.at>, Giancarlo Ruocco <Giancarlo.Ruocco@iit.it>, Laura Latini <laura.latini@iit.it>, Erica Cutullè <cutulle@crestoptics.com>, erica pomarico <pomarico@crestoptics.com> Subject: [EXTERN] Re: 9th International BioBrillouin Conference | November 2025 - floor plan, sponsor info Dear Stephanie and Kareem, Can we sponsor an industry talk two and include these two extra company badges? Sorry for insisting on the point but we would like to define the conference budget within this week. I am also available for a short meeting today or tomorrow at your convenience All the best Luca Luca Clario Marketing Director Mobile+39 331 757 4301Websitewww.crestoptics.comAddressVia di Torre Rossa 66, 00165 Rome, Italy CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it. Il giorno mar 30 set 2025 alle ore 16:31 Luca Clario <clario@crestoptics.com> ha scritto: Dear Stephanie, 1. great I sent the new logo but I also attached it here 2. two extra exhibitor passes indeed 3. we are discussing with Kareem this point Thanks LC Luca Clario Marketing Director Mobile+39 331 757 4301Websitewww.crestoptics.comAddressVia di Torre Rossa 66, 00165 Rome, Italy CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it. Il giorno lun 29 set 2025 alle ore 11:55 Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> ha scritto: Dear Luca, Thanks for your patience, and for the detailed note. 1. Participation/Branding Yes—participating under the IVBM4PAP (EU project) identity and updating the booth visuals accordingly is no problem. If you would like the website and program to reflect IVBM4PAP instead of CrestOptics, please confirm and share the logo, and we’ll implement the change. 2. Badges & Logistics On badges: could you please clarify if you mean additional exhibitor passes or standard participant registrations? 3. Invoice & Sponsorship I’ve cc’d Kareem, who can advise on splitting the participation invoice with IIT and outline the available sponsorship packages (travel grants, fee waivers, poster prizes, coffee break, lanyards, etc.). Best wishes, Stephanie On 29.09.25 11:37, Luca Clario wrote: Dear Stephanie, could you please help regarding this points? We would like to finalize the organization for the conference within this week Luca Luca Clario Marketing Director Mobile+39 331 757 4301Websitewww.crestoptics.comAddressVia di Torre Rossa 66, 00165 Rome, Italy CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it. Il giorno mer 17 set 2025 alle ore 18:22 Luca Clario <clario@crestoptics.com> ha scritto: Hello Stephanie, I hope you’re well. Following up on our plans for BioBrillouin Berlin (November): We already have one project booth and two badges confirmed from the previous arrangement. We would like to participate under the IVBM4PAP (EU Project) identity rather than CrestOptics, sharing sponsor package with IIT, and update the booth branding accordingly. Could you please confirm the following and advise on next steps? Project booth branding Is it okay to switch all booth visuals to IVBM4PAP (EU project logo/acknowledgments)? Can we split the participation invoice with the IIT? Badges & logistics Can we add additional badges? Sponsorship opportunities for young researchers Which sponsorship packages are still available (travel grants, fee waivers, poster prizes, coffee break, lanyards, etc.)? If helpful, I’m happy to jump on a quick call this week to finalize. Thank you! Luca Clario Marketing Director Mobile+39 331 757 4301Websitewww.crestoptics.comAddressVia di Torre Rossa 66, 00165 Rome, Italy CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it. Il giorno lun 11 ago 2025 alle ore 22:03 Stephanie Möllmert <stephanie.moellmert@mpl.mpg.de> ha scritto: Dear Kareem, Dear Luca, Thank you, Luca, and Crest Optics for supporting the BioBrillouin Conference. We’re very happy to have you involved and look forward to seeing you in Berlin. The Harnack House has reserved the Goethe Hall (https://www.harnackhaus-berlin.mpg.de/meetings/rooms/goethe-hall) and the Planck Lobby (https://www.harnackhaus-berlin.mpg.de/meetings/rooms/planck-lobby) for our event. The Goethe Hall will host the conference talks, while the Planck Lobby will serve as the main gathering space for coffee breaks and as the exhibition area for sponsor desks. The Harnack House will provide desks, chairs, and power sockets in that area. Could you please let me know if you will require space for an (illuminated) backdrop or any similar installations? If so, I’ll coordinate these details with the Harnack House in advance. All the best, Stephanie On 08.08.25 13:11, Stephanie Möllmert via Soc25 wrote: Hi Kareem, Yes, of course. I reached out to the Harnack House to request a rough floor plan and any relevant sponsor information. The contact person there is currently on vacation but will be back on Monday. I’ll get in touch with her as soon as possible next week and follow up with you shortly after. All the best, Stephanie Am 06.08.2025 um 22:37 schrieb Kareem Elsayad via Soc25 <soc25@biobrillouin.org>:  Dear Stephanie, Jochen, Would it be possible to obtain floor plan and put together some brief sponsor info/instructions (could be just inline email info) --see request from CREST Optics below. All the best, Kareem From: Luca Clario <clario@crestoptics.com> Date: Wednesday, 6. August 2025 at 15:33 To: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at> Cc: Robert Prevedel <prevedel@embl.de>, "<SOC25@biobrillouin.org>" <SOC25@biobrillouin.org>, Sonia Montanari <montanari@crestoptics.com>, Francesco Bacchi <bacchi@crestoptics.com> Subject: Re: [Soc25] [EXTERN] 8th International BioBrillouin Conference | November 2025 Dear Kareem, We are glad to attend the event as a silver sponsor thanks. Would be great having a floorplan and sponsor manual to start to organize the participation. All the best Luca Luca Clario Marketing Director Mobile+39 331 757 4301Websitewww.crestoptics.comAddressVia di Torre Rossa 66, 00165 Rome, Italy Error! Filename not specified. CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it. Il giorno lun 4 ago 2025 alle ore 23:50 Kareem Elsayad <kareem.elsayad@meduniwien.ac.at> ha scritto: Dear Luca, Hope summer is going well. I just quickly wanted to check if there are any updates on whether you will be going for one of the sponsorship packages, as we plan to open website for submissions in next few days? All the best, Kareem From: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at> Date: Wednesday, 16. July 2025 at 23:49 To: Luca Clario <clario@crestoptics.com> Cc: Robert Prevedel <prevedel@embl.de>, "<SOC25@biobrillouin.org>" <SOC25@biobrillouin.org>, Sonia Montanari <montanari@crestoptics.com>, Francesco Bacchi <bacchi@crestoptics.com> Subject: Re: [Soc25] [EXTERN] 8th International BioBrillouin Conference | November 2025 Dear Luca, Ofcourse! See attached. Yes Platinum, Gold and Silver all come with desk & chairs (viz. Booth) – see PDF. Platinum & Gold come with large one, Silver with standard size. All the best, Kareem From: Luca Clario <clario@crestoptics.com> Date: Wednesday, 16. July 2025 at 17:12 To: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at> Cc: Robert Prevedel <prevedel@embl.de>, "<SOC25@biobrillouin.org>" <SOC25@biobrillouin.org>, Sonia Montanari <montanari@crestoptics.com>, Francesco Bacchi <bacchi@crestoptics.com> Subject: Re: [Soc25] [EXTERN] 8th International BioBrillouin Conference | November 2025 Dear Kareem, Can we receive the sponsorship package offer? Is there a possibility for a booth? Thank you Luca Clario Marketing Director Mobile+39 331 757 4301Websitewww.crestoptics.comAddressVia di Torre Rossa 66, 00165 Rome, Italy Error! Filename not specified. CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it. Il giorno lun 30 giu 2025 alle ore 18:57 Kareem Elsayad <kareem.elsayad@meduniwien.ac.at> ha scritto: Hi Luca, Indeed, I will be there tomorrow and after tomorrow. That would be great, I should arrive late morning (assuming no delays), and will try to drop by then! All the best, Kareem From: Luca Clario <clario@crestoptics.com> Date: Monday, 30. June 2025 at 17:37 To: Robert Prevedel <prevedel@embl.de> Cc: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at>, "<SOC25@biobrillouin.org>" <SOC25@biobrillouin.org>, Sonia Montanari <montanari@crestoptics.com>, Francesco Bacchi <bacchi@crestoptics.com> Subject: Re: [Soc25] [EXTERN] 8th International BioBrillouin Conference | November 2025 Hi all, We are at Ebsa in Rome sponsoring the event, @Kareem Elsayad if you have time we can talk tomorrow morning about this? Booth N16 Robert are you also attending the event? Thanks Luca Clario Marketing Director Mobile+39 331 757 4301Websitewww.crestoptics.comAddressVia di Torre Rossa 66, 00165 Rome, Italy Error! Filename not specified. CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it. Il lun 30 giu 2025, 16:05 Francesco Bacchi <bacchi@crestoptics.com> ha scritto: Dear Robert, thanks for the sponsorship program, we will consider the options internally and let you know soon. Best, Francesco Francesco BacchiBusiness Development Manager EMEA Phone +39 334 702 4685Website www.crestoptics.comAddress Via di Torre Rossa 66, 00165 Rome, Italy <image001.jpg> CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it. Da: Robert Prevedel <prevedel@embl.de> Inviato: lunedì 30 giugno 2025 10:35 A: Francesco Bacchi <bacchi@crestoptics.com> Cc: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at>; <SOC25@biobrillouin.org> <SOC25@BioBrillouin.org>; Sonia Montanari <montanari@crestoptics.com>; Luca Clario <clario@crestoptics.com> Oggetto: Re: [Soc25] [EXTERN] 8th International BioBrillouin Conference | November 2025 Dear Francesco, hope you’re doing well. Great to hear you’re interested in supporting our 9th BioBrillouin Conference in Berlin, which will take place at the conference venue of the Max Planck Society (Harnack House) on the 25-27 November 2025. Attached you find our sponsorship packages - let me, Kareem or anyone else on the organization committee know if you have any further questions. Looking forward to hearing from you. Best wishes, Robert On behalf of the Scientific Organizing Committee: Jochen Guck (Max Planck Institute for the Science of Light & Max-Planck-Zentrum für Physik und Medizin, Germany) Kareem Elsayad (Medical University of Vienna, Austria) Robert Prevedel (European Molecular Biology Laboratory - EMBL, Germany) Francesca Palombo (Exeter University, United Kingdom) Stephanie Möllmert (Max Planck Institute for the Science of Light, Germany) Michael Monaghan (Trinity College Dublin, Ireland) Thorsten Hamann (Norwegian University of Science and Technology, Norway) PS. The event was originally planned to take place in Boston, USA, yet due to the current political climate has been moved to Europe on relatively short notice. The expected number of attendees from academia are between 50-100 and span all continents (except Antarctica). -- Dr. Robert Prevedel Group Leader Cell Biology and Biophysics Unit European Molecular Biology Laboratory Meyerhofstr. 1 69117 Heidelberg, Germany Phone: +49 6221 387-8722 Email: robert.prevedel@embl.de http://www.prevedel.embl.de _______________________________________________ Soc25 mailing list -- soc25@biobrillouin.org To unsubscribe send an email to soc25-leave@biobrillouin.org _______________________________________________ Soc25 mailing list -- soc25@biobrillouin.org To unsubscribe send an email to soc25-leave@biobrillouin.org -- Dr. Stephanie Möllmert Research Group Leader Max-Planck-Zentrum für Physik und Medizin Cell Physics Division Kussmaulallee 2 91054 Erlangen Germany Max Planck Institute for the Science of Light Cell Physics Division Staudtstr. 2 91058 Erlangen Germany Phone: +49 (0) 9131 8284530 Email: stephanie.moellmert@mpl.mpg.de Homepage: www.gucklab.com -- Dr. Stephanie Möllmert Research Group Leader Max-Planck-Zentrum für Physik und Medizin Cell Physics Division Kussmaulallee 2 91054 Erlangen Germany Max Planck Institute for the Science of Light Cell Physics Division Staudtstr. 2 91058 Erlangen Germany Phone: +49 (0) 9131 8284530 Email: stephanie.moellmert@mpl.mpg.de Homepage: www.gucklab.com