Thanks Michael, thanks Robert, Will go ahead and mention that an electronic delegate list containing names and affiliations will be supplied, as promised. I think this is also useful for attendees (to see who is there). Many meetings do this (e.g. SPIE). For email addresses we have consent issues. If we want to play super safe we can when giving out badges have each person sign a pre-prepared sheet of paper (sorted with badges) with two boxes: e.g. I, [name (already inserted)] consent that: My name and affiliation are listed on the electronic attendance list of the 9th International BioBrillouin Conference (accessible to all participants) Yes [box] No [box] My provided contact email address is listed alongside my name and affiliation (incase anyone at the meeting would like to contact me after) Yes [box] No [box] Signature _____ Date _____ Best, Kareem From: Robert Prevedel <prevedel@embl.de> Date: Wednesday, 5. November 2025 at 20:45 To: Michael Monaghan <MONAGHMI@tcd.ie> Cc: Kareem Elsayad <kareem.elsayad@meduniwien.ac.at>, Sonia Montanari via Soc25 <soc25@biobrillouin.org> Subject: Re: [Soc25] [EXTERN] CrestOptics - Attendee list- BioBrillouin 2025 Hi, I think the easiest is to proceed like Kareem suggested - we compile an official list of attendees that we also include in the program (names, affiliation, no email). That way we fullfil the promise without really requiring any consent (at least I never got asked about whether my name could appear in a program list of attendees). The other requests I would simply ignore or say there’s no explicit consent. Best, Robert -- Dr. Robert Prevedel Group Leader and Senior Scientist Cell Biology and Biophysics Unit European Molecular Biology Laboratory Meyerhofstr. 1 69117 Heidelberg, Germany Phone: +49 6221 387-8722 Email: robert.prevedel@embl.de http://www.prevedel.embl.de On 05.11.2025, at 17:44, Michael Monaghan via Soc25 <soc25@biobrillouin.org> wrote: Hi Kareem I see we have this statement below; which I think means we should not share the email address. In hindsight, there should have been an option to opt out of the email addresses being shared with vendors. Perhaps consent can be collected at registration desk/ Best Michael From: Kareem Elsayad via Soc25 <soc25@biobrillouin.org> Sent: Wednesday 5 November 2025 15:35 To: Sonia Montanari via Soc25 <soc25@biobrillouin.org> Subject: [Soc25] FW: [EXTERN] CrestOptics - Attendee list- BioBrillouin 2025 [External Email] This email originated outside of Trinity College Dublin. Do not click links or open attachments unless you recognise the sender and know the content is safe. @Michael: How did you do for Dublin meeting – where it also mentioned that sponsors get delegate list? (we took the wording for what they get for sponsorship packages from there 😊) Now, we -- to my knowledge -- have no real “ok” to share email addresses of attendee’s (so if we do we would have to ask them again). My suggestion would be to tell this person at CREST we will just share names of people attending (not email addresses). The wording we have in sponsor packages is: “electronic delegate list supplied post congress” (i.e. no explicit mention of email addresses). This we can put online anyway, (e.g. as part of program, so it’s actually not really any special feature), but we are also not breaking any promise (we are giving them electronic delegate list). What are your takes? From: Sonia Montanari via Soc25 <soc25@biobrillouin.org> Reply to: Sonia Montanari <montanari@crestoptics.com> Date: Wednesday, 5. November 2025 at 15:27 To: "<SOC25@biobrillouin.org>" <SOC25@biobrillouin.org> Cc: Maria Giubettini <giubettini@crestoptics.com>, Erica Cutullè <cutulle@crestoptics.com> Subject: [EXTERN] [Soc25] CrestOptics - Attendee list- BioBrillouin 2025 Dear BioBrillouin 2025 Organizers, My name is Sonia Montanari, and I'm the Marketing Manager for CrestOptics. I currently handle all our events organization and related matters. CrestOptics will be in attendance at the 9th International BioBrillouin Conference, held on 25–27 November 2025 in Berlin, Germany. Could you please clarify a couple of points regarding the attendee list and data sharing compliance? Attendee List Sharing: Will an attendee list be shared with sponsors, such as CrestOptics, for commercial follow-up? If so, what contact details (e.g., email address, title, affiliation) will be included? GDPR Compliance: We need to confirm that this sharing is GDPR compliant. Could you please confirm that attendees provided the necessary, explicit consent for their data to be used by sponsors for direct commercial contact? Privacy Policy Language: For our records, please share the specific language from your registration's privacy policy that covers data sharing with third-party sponsors for marketing purposes at your earliest convenience. Thank you so much for all your hard work on the event! We are very excited to be part of it. Best regards, Sonia Montanari, Ph.D. Trade Marketing Manager Mobile+39 333 2044093 Websitewww.crestoptics.com AddressVia di Torre Rossa 66, 00165 Rome, Italy CONFIDENTIALITY AND PRIVACY NOTICE: The information in this email is confidential and protected by civil and criminal law. Unauthorized storing thereof is unlawful. Please, notify the sender of any misdelivered email and therefore destroy it. _______________________________________________ Soc25 mailing list -- soc25@biobrillouin.org To unsubscribe send an email to soc25-leave@biobrillouin.org _______________________________________________ Soc25 mailing list -- soc25@biobrillouin.org To unsubscribe send an email to soc25-leave@biobrillouin.org