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Re: FW: [EXTERN] FW: Registration for the 9th International BioBrillouin Meeting - invoices needed
by Andrea Dundova Nov. 24, 2025

Nov. 24, 2025

Dear Kareem, I was wondering if the receipts for the below registrations have been issued in the meantime as I have not received anything. Thank you, Andrea From: Andrea Dundova <andrea.dundova(a)embl.de> Date: Thursday 30 October 2025 at 15:29 To: Kareem Elsayad <kareem.elsayad(a)meduniwien.ac.at> Subject: Re: [Soc25] FW: [EXTERN] FW: Registration for the 9th International BioBrillouin Meeting - invoices needed Dear Kareem, Thank you for your response. I guess in this case, we will have to just wait. Best wishes, Andrea From: Kareem Elsayad <kareem.elsayad(a)meduniwien.ac.at> Date: Monday 27 October 2025 at 13:06 To: Andrea Dundova <andrea.dundova(a)embl.de> Cc: Andrea Dundova via Soc25 <soc25(a)biobrillouin.org> Subject: Re: [Soc25] FW: [EXTERN] FW: Registration for the 9th International BioBrillouin Meeting - invoices needed Dear Andrea, Apologies for delay. The bottleneck appears to be our finance dept. While we are putting pressure on them to be more efficient, they generally state that it can take up to 3 weeks for payments to be assigned to sub-accounts. We are dealing with a huge administrative machine (that basically manages costs also for one of Europe’s largest hospitals) with hundreds of sub-accounts. As soon as the payment appears in our account, we will be sure to immediately issue a receipt and send you. Thanks for your patience, Kareem From: Andrea Dundova via Soc25 <soc25(a)biobrillouin.org> Reply to: Andrea Dundova <andrea.dundova(a)embl.de> Date: Monday, 27. October 2025 at 12:02 To: <soc25(a)biobrillouin.org> Subject: [Soc25] FW: [EXTERN] FW: Registration for the 9th International BioBrillouin Meeting - invoices needed Hello, Can you please send me the invoices for the conference participants below? I’m copying info from my first email below: Robert Prevedel (400 EUR) Carlo Bevilacqua (400 EUR) Markus Körbel (400 EUR) Sebastian Hambura (400 EUR) Jinhao Li (300 EUR) Juan Manuel Gomez Elliff (400 EUR) Ema Huscavova (300 EUR) The transaction were made on 14th October with a credit card ending **77. Can you please issue the individual invoices to each attendee using their name and the following address? Name EMBL Heidelberg Meyerhofstr. 1 69117 Heidelberg Germany Thank you Andrea Dundova Unit Administrator | Cell Biology and Biophysics Unit EMBL Heidelberg, Meyerhofstraße 1, 69117 Heidelberg, Germany T: +49 6221 387-8414 From: Kareem Elsayad <kareem.elsayad(a)meduniwien.ac.at> Date: Wednesday 15 October 2025 at 10:33 To: Andrea Dundova <andrea.dundova(a)embl.de> Subject: Re: [EXTERN] FW: Registration for the 9th International BioBrillouin Meeting - invoices needed No problem! FYI. You may not receive the receipts until beginning of next week (the admin working on issuing is only part-time) All the best, Kareem From: Andrea Dundova <andrea.dundova(a)embl.de> Date: Wednesday, 15. October 2025 at 10:30 To: Kareem Elsayad <kareem.elsayad(a)meduniwien.ac.at> Subject: Re: [EXTERN] FW: Registration for the 9th International BioBrillouin Meeting - invoices needed Dear Kareem, Many thanks for your help and your fast reply! Best wishes, Andrea From: Kareem Elsayad <kareem.elsayad(a)meduniwien.ac.at> Date: Wednesday 15 October 2025 at 10:28 To: Andrea Dundova <andrea.dundova(a)embl.de> Subject: Re: [EXTERN] FW: Registration for the 9th International BioBrillouin Meeting - invoices needed Dear Andrea, There appears to be a mistake in the auto-reply that our IT is fixing – they will hopefully sort out ASAP (the listed email address should have been soc25(a)biobrillouin.org ). Sorry for inconvenience. I have told our admin to issue the respective receipts and send them to you. All the best, Kareem From: Andrea Dundova <andrea.dundova(a)embl.de> Date: Wednesday, 15. October 2025 at 10:22 To: <kareem.elsayad(a)meduniwien.ac.at> Subject: [EXTERN] FW: Registration for the 9th International BioBrillouin Meeting - invoices needed Hello, My emails to both soc25(a)biobrillouin.com and soc(a)biobrillouin.org could not be delivered due to “5.1.0 - Unknown address error 550-'5.1.1 <soc25(a)biobrillouin.com> Recipient not found.” Could you please forward my email to the appropriate address? Thank you Andrea From: Andrea Dundova <andrea.dundova(a)embl.de> Date: Wednesday 15 October 2025 at 10:07 To: <soc25(a)biobrillouin.com> Subject: FW: Registration for the 9th International BioBrillouin Meeting - invoices needed Hello, The email address soc(a)biobrillouin.org is not working, hence I’m forwarding my request below to you. Thank you Andrea From: Andrea Dundova <andrea.dundova(a)embl.de> Date: Wednesday 15 October 2025 at 10:03 To: <soc(a)biobrillouin.org> Subject: Registration for the 9th International BioBrillouin Meeting - invoices needed Good morning, For our financial records, we require invoices for the registration of the following attendees for the 9th International BioBrillouin Meeting: Robert Prevedel (400 EUR) Carlo Bevilacqua (400 EUR) Markus Körbel (400 EUR) Sebastian Hambura (400 EUR) Jinhao Li (300 EUR) Juan Manuel Gomez Elliff (400 EUR) Ema Huscavova (300 EUR) The transaction were made yesterday with a credit card ending **77. Can you please issue the individual invoices to each attendee using their name and the following address? Name EMBL Heidelberg Meyerhofstr. 1 69117 Heidelberg Germany Let me know if you require any further information. Thank you Andrea Dundova Unit Administrator | Cell Biology and Biophysics Unit EMBL Heidelberg, Meyerhofstraße 1, 69117 Heidelberg, Germany T: +49 6221 387-8414 From: Carlo Bevilacqua <carlo.bevilacqua(a)embl.de> Date: Tuesday 14 October 2025 at 17:13 To: Andrea Dundova <andrea.dundova(a)embl.de> Cc: Robert Prevedel <robert.prevedel(a)embl.de> Subject: Fwd: Registration for the 9th International BioBrillouin Meeting completed Hi Andrea, please find below the email with the details on how to request an invoice. The list of registered people is: Robert Prevedel - regular Carlo Bevilacqua - regular Markus Körbel - regular Sebastian Hambura - regular Jinhao Li - student Juan Manuel Gomez Elliff - regular Ema Huscavova - student You can charge the registration fee to the budget 11255. Thanks a lot for your help. Best regards, Carlo ---- Original Message ---- From: kareem.elsayad(a)meduniwien.ac.at To: carlo.bevilacqua(a)embl.de Sent: Tue, Oct 14, 2025, 16:43 Subject: Registration for the 9th International BioBrillouin Meeting completed Thank you for registering for the 9th International BioBrillouin Meeting. Your Credit Card registration as a -regular- attendee has been successful. If you require an official receipt for this transaction please send an email to soc(a)biobrillouin.org, stating also any particular information (other than your name and the amount of the transaction ) you need included on the receipt. For all further questions please contact: soc25(a)biobrillouin.com We look forward to seeing you in Berlin on 25-27th November 2025! On behalf of the BioBrillouin 2025 Scientific Organizing Committee _______________________________________________ Soc25 mailing list -- soc25(a)biobrillouin.org To unsubscribe send an email to soc25-leave(a)biobrillouin.org

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Fwd: [EXTERN] Re: [Invited-biobrillouin25] Abstract for your talk at BioBrillouin 2025
by Kareem Elsayad Nov. 24, 2025

Nov. 24, 2025

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Fwd: [EXTERN] Re: URGENT. Re: 9th International BioBrillouin Conference | November 2025 - Sponsor exhibition update
by Kareem Elsayad Nov. 24, 2025

Nov. 24, 2025

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Last minute meeting preps
by Kareem Elsayad Nov. 24, 2025

Nov. 24, 2025

I need your help. There are some trivial and important tasks that I would need you to do /help delegate to persons from you attending – even if you are not attending. If you are able to take care of any just write e.g. I do 1 or I do 1 & 2 with all in cc. I propose in each case names of labs most suited to tasks) … We need to provide people with pins for poster walls. For this we ideally should see poster walls first to see what suitable. We have ~30 posters, so would get 300 pins just incase. Prob easiest for someone travelling by train (vs. plane) to take care of. Keep receipts will be refunded (preferably pay cash). I would imagine Harnack takes care of but you never know. (Robert or Kareem or Stephanie) Numbers on poster walls (from start of meeting) so people know where to hang posters. Can write per hand or print. Numbers are all listed here: https://www.biobrillouin25.com/program. The “numbers” should be S1P1-S1P11, S2P1-S2P9, S3P1-S3P7 I would in each case prepare a few more incase (up to S1P13, S2P11 and S3P9). A piece of paper with this number should be stuck on each poster wall with 4+ pins. Ideally same person as (1) can be responsible for. Would propose to keep posters of same category together i.e. S1, S2 and S3 posters clustered, aside from that no criteria. (Robert or Kareem or Stephanie) Registration desk. It is not clear if Harnack will provide staff for this. I think they will, but if not we need to have backup (someone available for late comers). (All) Poster Prize & Jochen Guck Prize. Can someone prepare and print a template for award certificate. Should just look as official as possible. Name added on Wed by hand. Printed on nice paper/card. (Francesca or Michael or Thorsten or Stephanie..) I am flying out tomorrow (Mon) morning around 11, and will be at Harnack probably around 5-6pm tomorrow (I have to give some seminar at Charite first). Whoever is available to meet there then would be great. I also asked students/postdocs (Jennifer & Pierre) from my lab to stop by who can help (think they are flying out later in afternoon and be at Harnack ~6pm) -please invite persons from your lab to also stop by then to help if in town. We might need all the help we can.

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Fw: Registration for the 9th International BioBrillouin Meeting completed
by Julian Nicolai Nov. 24, 2025

Nov. 24, 2025

Hi Aleksandra, I am just looking for an official receipt for the registration to the bioBrillouin conference. It should be under Julian Nicolai, I believe it was for 300€. Thanks! Best, Julian ________________________________ From: kareem.elsayad(a)meduniwien.ac.at <kareem.elsayad(a)meduniwien.ac.at> Sent: October 16, 2025 11:10 AM To: Julian Nicolai <JulianNicolai(a)cmail.carleton.ca> Subject: Registration for the 9th International BioBrillouin Meeting completed [External Email] Thank you for registering for the 9th International BioBrillouin Meeting. Your Credit Card registration as a -student (Masters,PhD)- attendee has been successful. If you require an official receipt for this transaction please send an email to soc25(a)biobrillouin.org, stating also any particular information (other than your name and the amount of the transaction ) you need included on the receipt. For all further questions please contact: soc25(a)biobrillouin.org We look forward to seeing you in Berlin on 25-27th November 2025! On behalf of the BioBrillouin 2025 Scientific Organizing Committee

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Abstract for your talk at BioBrillouin 2025
by Kareem Elsayad Nov. 24, 2025

Nov. 24, 2025

Dear Keynote Speakers: We are currently assembling program/abstract book. While we have received all your talk titles we are still missing several abstracts, which we would ideally like to include (so that abstract book doesn’t have holes in it). If you have not already submitted an abstract could you please send us an abstract for your talk before Sunday noon to this email address: soc25(a)biobrillouin.org . If you have already supplied an abstract, please ignore this email. Ideally, enter abstract in the provided template you can download under “Download Abstract Template” here: https://www.biobrillouin25.com/abstract-submission, and send as .docx file. This would be easiest for us, as we then can include as is into program/abstract book. You can as you wish ignore/remove/edit sub-headings (“Methods”, “Results”, etc.) and have as single block-text. If this is not feasible, please just send as in-text in email to above address, stating also the precise wording of your affiliation(s) how you would like it/them to appear (we cannot change this later). There are no specific requirements regarding length of abstract, as long as it can comfortably/elegantly fit on A4 page 😊 (see template above). Thanks, all the best & see you soon, Kareem On behalf of the Scientific Organizing Committee: Jochen Guck - Local Conference Chair (Max Planck Inst. for the Science of Light & MPZ für Physik und Medizin, Germany) Kareem Elsayad (Medical University of Vienna, Austria) Robert Prevedel (European Molecular Biology Laboratory - EMBL, Germany) Francesca Palombo (Exeter University, United Kingdom) Stephanie Möllmert (Max Planck Institute for the Science of Light, Germany) Michael Monaghan (Trinity College Dublin, Ireland) Thorsten Hamann (Norwegian University of Science and Technology, Norway) Questions pertaining to the meeting should be addressed to: SOC25(a)biobrillouin.org

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Welcome to BioBrillouin 2025!
by Kareem Elsayad Nov. 24, 2025

Nov. 24, 2025

Dear participant of BioBrillouin 2025 meeting! We all very much look forward to seeing you next week. Below is some final information. As always, if you have any specific questions do not hesitate to contact us at soc25(a)biobrillouin.org The schedule for the meeting is here: https://www.biobrillouin25.com/program A formal program with abstracts etc. will be made available electronically by Monday 24th and you will receive a separate email with link. START: The meeting starts at 9:15am on 25th November. BUT you should show up ideally at around 8:45am to collect your badge etc. We are expecting around 100 people. So, while we will try and have enough people at registration desk, we can probably not deal with 100 people showing up at 9:14am. DURING MEETING: All coffee/snacks, lunches and dinners during course of meeting are covered in your registration. All lunches and the dinner on 26th November will be on site (i.e. at Harnack Haus). The Gala dinner on the 25th November will be at a place called BRLO: https://maps.app.goo.gl/pb8fhMGsomgqGCv47 https://www.brlo.de/gastronomien/brlo-brwhouse#map Drinks there will be served at 6:30pm and dinner at 7pm This is an up to 30min travel distance from venue. The poster session on the 25th Nov ends at 6pm, so we recommend that everyone makes their way straight after to this venue. There will be a large delegation doing this so if you just stick around the poster area we’ll round you up and you don’t have to think about or plan anything. More information pertaining to logistics will be presented at meeting. END OF MEETING: Be sure to stick around until the end if at all possible. We will be awarding the Jochen Guck Prize as well as the best poster prize. We will also be announcing the location of the next BioBrillouin meeting. A few more notes: If you have an oral presentation, please check in with the registration desk or the chair at the podium prior to your session (earlier the better). If you have a poster presentation you should have received an email with instructions (if not contact soc25(a)biobrillouin.org) We wish you safe travels and look forward to seeing you very soon! -Kareem On behalf of the Scientific Organizing Committee: Jochen Guck - Local Conference Chair (Max Planck Inst. for the Science of Light & MPZ für Physik und Medizin, Germany) Kareem Elsayad (Medical University of Vienna, Austria) Robert Prevedel (European Molecular Biology Laboratory - EMBL, Germany) Francesca Palombo (Exeter University, United Kingdom) Stephanie Möllmert (Max Planck Institute for the Science of Light, Germany) Michael Monaghan (Trinity College Dublin, Ireland) Thorsten Hamann (Norwegian University of Science and Technology, Norway) Questions pertaining to the meeting should be addressed to: SOC25(a)biobrillouin.org

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invited talk abstract - Miguel Gonzalez Herraez
by Miguel González Herráez Nov. 23, 2025

Nov. 23, 2025

Dear Kareem & organizing team Sorry for the delay in getting back to you on this. I just saw the email today. I hope this arrives still on time. I attach the abstract of my talk in the required format. Thanks in advance and sorry again for being late. See you in Berlin on Tuesday. Kind regards Miguel

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<no subject>
by Kareem Elsayad Nov. 23, 2025

Nov. 23, 2025

Can someone who knows Ana Taubinger well please poke her to send abstract (we still don’t have one from her – or at least I couldn’t find)

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Re: [EXTERN] Abstract of my invited talk
by Kareem Elsayad Nov. 23, 2025

Nov. 23, 2025

Perfect -thanks! From: Luc Thévenaz via Soc25 <soc25(a)biobrillouin.org> Reply to: Luc Thévenaz <luc.thevenaz(a)epfl.ch> Date: Sunday, 23. November 2025 at 19:07 To: "soc25(a)biobrillouin.org" <soc25(a)biobrillouin.org> Subject: [EXTERN] [Soc25] Abstract of my invited talk Dear Kareem and all, At last you find my abstract attached, I hope all is fine… See you very soon! Luc Prof. Luc THÉVENAZEmeritus EPFL, STI-DO PH-STIStation 111015 Lausanne, Switzerland Follow us on social networks: Tel.: +41 (0)21 69 3 47 74luc.thevenaz(a)epfl.ch Personal homepage WikipediaGroup homepage _______________________________________________ Soc25 mailing list -- soc25(a)biobrillouin.org To unsubscribe send an email to soc25-leave(a)biobrillouin.org

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